You can set up to three categories to make your programs easily understood and accessed by u.select users. Keep in mind that people who may not be familiar with your school will be accessing this information, so it is important to make it organized in a way that everyone can find the program that they want.
Because of this, we recommend that you organize your categories and programs by academic subject area and not by college.
Program Edit Menu
The edit menu can be found by clicking the edit menu icon next to your school ID, all categories and all programs.
Adding Programs to u.select
Import Method
Only interested in the import file schema? Click here.
Open a notepad file
Enter the programs in the following format as a comma delimited file:
Field
Format
Length
Pattern
Description
Required?
First Category
Variable Char
1-60
The first level in your tree list of programs. This will be your program name if you only use one category.
Required
Second Category
Variable Char
1-60
The second level in your tree list of programs. This will be your program name if you only use two categories.
Recommended
Third Category
Variable Char
1-60
The third and final level in your tree list of programs. This will be your program name if you use all three categories.
Recommended
Status for 1st Category
Character
1
H (Plan Only),
T (Test),
or space
Plan Only = Hide this category from the Programs by School area. This category will only be available when creating a Plan. Test = Only visible to administrators at your school. Space = Visible to all u.select users.
Required
Status for 2nd Category
Character
1
H (Plan Only),
T (Test),
or space
Plan Only = Hide this category from the Programs by School area. This category will only be available when creating a Plan. Test = Only visible to administrators at your school. Space = Visible to all u.select users.
Required
(if using 2nd category)
Status for 3rd Category
Character
1
H (Plan Only),
T (Test),
or space
Plan Only = Hide this category from the Programs by School area. This category will only be available when creating a Plan. Test = Only visible to administrators at your school. Space = Visible to all u.select users.
Required
(if using 3rd category)
Program Code
Character
1-15
The program's unique identifier in your school's degree audit system.
Required
FYT
Character
1-6
CCYYMM
The first year/term this program is available.
Required
LYT
Character
1-6
CCYYMM
The last year/term this program is available.
Required
COM table override
Character
1-6
DARwin Only The COM Table used for this program rather than the default (your UNIQ value)
Optional
CIP Code
Numeric
6
NN.NNNN
The Classification of Instructional Programs code that corresponds with this program. An entry in this field is required if you want your programs to display in the Find a Program section.
Per the CIP website, CIP code values are displayed "in the following formats for 2-, 4-, and 6-digit codes: 01, 01.01, and 01.0101." For consistencies sake, we have chosen to use 6-digit codes. So a value of "01" would be entered as "01.0000". If you do not store CIP codes using this format in your sis you will need to modify the value to fit this pattern before importing your programs into u.select.
Recommended
URL for program
Variable Char
1-250
URL to link to more information about this program on your school's website.
Recommended
Note for program
Variable Char
1-100
DARwin Only A note to users that will appear on the top of your audit.
Optional
Question Description
Variable Char
1-128
A unique identifier for the questions you've set up in u.select.
Optional
Degree Type
Variable Char
1
B, A, C, D, M, P, or O
Used in the Find a Program area. Allows users to filter their search by degree type. B (Bachelor),
A (Associate),
C (Certificate),
D (Diploma),
M (Masters),
P (Doctorate),
Required
Delivery Types
Variable Character
1-4
See below*
Select one or more of these delivery types (see example below): C (On Campus), O (Online), X (Other) - a program that is delivered by a method that is neither on campus nor online, M (Multiple) - a program offered by some combination of delivery methods
Required
College Code
Character
1-2
DegreeWorks Audits Only
Department Code
Character
1-2
DegreeWorks Audits Only
*Delivery Type: You can select multiple values in this field. If you opt to set more than one delivery type per program do not place commas between entires.
Example of a single type:
Arts & Sciences Degrees,English,Creative Writing, , , ,ENG-CW,000000,999999,,23.1302,,,,B,C,,,
Example of a multiple type:
Arts & Sciences Degrees,English,Creative Writing, , , ,ENG-CW,000000,999999,,23.1302,,,,B,COXM,,,
How to Import
Click Import
Browse to find the location of the file you wish to import
Delete Previous Entry - Select YES or NO
Selecting Yes will remove all of the Programs currently listed in u.select for your institution and will replace them with the Categories and Programs in the Import file
Selecting No will simply add the Categories and Programs in the Import file to those already listed for your institution
Click Submit - depending on the size of the import file, the import process might take some time
Manual Method
Click the menu icon where you want to add the program or category
Click Add a Category or Add a Program
For a category:
Enter Category Description (required)
Select Status (required) Choose from Visible, Plan Only or Test
Click Save
For a Program
Enter the Program Name (required)
Enter the Status (required) Choose from Visible, Plan Only or Test
Enter Degree (required) - This is the degree type (ex. Bachelor or Associate) that is used in the Search Program section of u.select
Select CIP Code (recommended) - NOTE: If you don't select a CIP Code the program will not be available in Search Programs
Enter the Program Terms (required) - You may enter the year and month manually or select the terms from the calendar
Enter Program URL (optional) - Directs the user to a URL with additional information about the program
Enter Program Code (required) - Code used to identify the program in your degree audit
COM Table Override DARwin Only
Program Note (optional)
Delivery Type (required) - Select all the ways this program is available at your institution. (this information is used by students when searching for programs)
College Code DegreeWorks Only
Department Code DegreeWorks Only
Click Save
Run Programs
Run Program(s) is a way to produce plans for your XXXXXX user. If you haven't created an XXXXXX user you'll see a message warning you on the Home Page.
You can run these audits at different levels. If you Run Programs at the Institution level it will run plans for all of the available programs. If you Run Programs at the Category level, it will run plans for the programs within that category only. Run Program at the Program level will only run that individual program.
Every time you make changes to your programs, including adding/removing programs and categories or updating the degree audit encoding, you need to run and re-index your programs so these changes will be reflected in the Find a Program and Programs by School areas.
To Run Program(s):
Click the menu icon at the top most level where you want to run your programs
Running programs from the school level will run them for every program you've added to u.select
Running programs from a category level will run only those programs within that category
Running programs at the school level will run only that program
On the confirmation page you will see a list of all the programs you are about to run
Click Submit - Plans will now be run for the XXXXXX user. Once you log into you XXXXXX user account you can view the Plans in the My Plans section of u.select. Depending on how many Plans you run at a time some guides may be pending for a few minutes.
Once your plans have have come back successfully you need to Re-Index the programs
To be able to see the changes you've made to your programs in the Find a Program and Programs by School areas of u.select you must re-index your programs.
To re-index: click on the Re-index Programs button on the Manage Programs page any time you make an update to program data.
If you don't know the password for your xxxxxx account remember you can go to Manage Users under Administration, look up "xxxxxx" as the user id and change the password.
Other Program Menu Options
Edit
By selecting Edit you will be able to make changes to your categories and programs. Simply change the appropriate field. These are the same fields you set up when you Add a Program or Add a Category.
Manage Questions
This is the same as the Manage Questions link found in the navigation bar on the left side of the page. See the Manage Questions section for information about how to create questions and answers.
Here you will be able to assign a questions to a Category or Program. Click the menu icon of the program whose questions you want to manage and select Manage Questions.
You will see a list of previously created questions. To assign questions to this program select Assign. You can remove a question by selecting Unassign.
NOTE: Adding a question to a Category will add that question to every category and program within.
Delete
Select Delete
You will be asked to confirm your decision to delete the category/program
The category/program will be deleted and removed from the tree view.
If you delete a category you will delete anything within it including programs and other categories.
This page
Other pages
Account
Administration
next to your school ID, all categories and all programs.