Demo
Adding Courses to Catalog
Import Method
| Only interested in the import file schema? Click here. |
- Open a notepad file
- Enter the courses in the following format as a comma, pipe or tab delimited file (pipe and tab delimited files are only available for Course Importing at this time):
| Description | Format | Length | Pattern | Description | Required? |
|---|---|---|---|---|---|
| Course Department |
Variable Char |
1-10 |
The department abbreviation as it would appear on a transcript. | Required | |
| Course Number |
Variable Char |
1-5 |
The course number. | Required | |
| Course FYT |
Character |
6 | CCYYMM |
The first year/term the course is available. | Required |
| Course LYT |
Character |
6 | CCYYMM |
The last year/term the course is available. | Required |
| Course Title |
Variable Char |
1-50* |
The title of the course. | Required | |
| Hours Low |
Numeric | 2 | No Leading Zeros |
The least number of credit hours a student could earn taking this course. | Required |
| Hours High |
Numeric |
2 |
No Leading Zeros |
The maximum number of credit hours a student could earn taking this course. Could be the same value as the "Hours Low" field. | Required |
| Department Name |
Variable Char |
1-30 |
The written name of the department. | Required | |
| Pseudo Course Flag |
Character |
1 |
P if pseudo, blank if not used |
DARwin Only Marks a course as a pseudo course. | Optional |
| Delivery Types | Variable Character | 1-4 | see below** | Select one or more of these delivery types: C (On Campus), O (Online), X (Other) - a course that is taught by a method that is neither on campus nor online, M (Multiple) - a course taught by some combination of delivery methods |
Required |
| Memo FYT | Character |
6 |
CCYYMM |
The first year/term the memo is applicable. | Required (if using memo) |
| Memo LYT | Character |
6 |
CCYYMM |
The last year/term the memo is applicable. | Required (if using memo) |
| Memo Description |
Variable Char |
1-20 |
A unique identifier for the memo (a single course can have more than one memo). | Required (if using memo) | |
| Memo Text |
Variable Char |
See below*** |
The text of the memo. Memos can be anything from a course description to a list of prerequisites or just a special note about the course. | Required (if using memo) |
*The 50 character title will get trimmed to 29 characters when a student adds it to their My Courses profile.
**Delivery type: You can select multiple values in this field. If you opt to set more than one delivery type per course do not place commas/pipes/tabs between entries.
Example of a single type (w/out memo): ENG,101,000000,999999,English Comp I,3,3,English, ,C,
Example of a multiple type (w/out memo): ENG,101,000000,999999,English Comp I,3,3,English, ,COXM,
***Course Memos are no longer restricted to 250 characters. There will be no limit to the number of characters you can have, now the limit will depend on the text editor that you use. The course memo text must fit on the same line as the rest of the course information (in other words, the memo field cannot wrap to the next line).
| Course Memos When NOT adding a memo:
When adding a memo:
|
An example of a course bank PIPE delimited file with a change in course hours and without memos looks like:
ENGR|321|000000|200707|Kinematics of Machines|3|3|Mechanical Engineering| |C| ENGR|321|200708|999999|Kinematics of Machines|2|2|Mechanical Engineering| |C|
An example of a course bank PIPE delimited file with one memo looks like:
ENG|101|000000|999999|English Comp I|3|3|English| |COXM|200110|999999|Grd|Must get a C or better|
An example of a course bank PIPE delimited file with multiple memos looks like:
ENG|101|000000|999999|English Comp I|3|3|English| |COXM|200110|999999|Grd|Must get a C or better|000000|999999|Req|This class is required.|
| Duplicate Courses? Courses are considered identical (i.e. duplicate) when their primary keys are the same. The following fields comprise the primary key for the u.select course bank:
If you must show a the same course with different course hours or description, you must use different Course FYT and LYT values. |
Import File Examples
Click the file type below to view the examples.
Comma Delimited File
Tab Delimited File
Pipe Delimited File
How To Import:
- Save the file to your desktop
- Click the Import button the Manage Course Catalog page
- Browse the file on your desktop
- Delete Previous Entries
- Select Yes or No
- Fail on Duplicates - will display an error whenever a duplicate course is encountered. This will prevent your file from loading until all duplicates are removed.
- Select Yes or No
- Choose Delimiter Type - the type of import file you are about to import
- Comma, Pipe or Tab
- Click Import
Manual Method
|
On the Manage Course Catalog page, click the Add button
|
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Edit/Delete Courses
Export/Import Courses
- Select how you want your export file formatted:
- Comma delimited file (default)
- Pipe delimited file
- Tab delimited file
- Click the Export button
- Edit the entry in the comma/pipe/tab delimited file. If a course has changed, you should date range the old course and add a new course to the file.
- Save the file
- Click the Import button
- Browse to the file saved on your computer
- Delete Previous Entries
- Select Yes or No
- Fail on Duplicates - will display an error whenever a duplicate course is encountered. This will prevent your file from loading until all duplicates are removed.
- Select Yes or No
- Choose Delimiter Type - the type of import file you are about to import
- Comma, Pipe or Tab
- Click Import
Manual Edit
To add a course from within the manage course catalog screens:
- Find the course to edit by selecting the department it is in or entering the course title
- Click the Edit button next to the course
- Edit the necessary information
- Click Save
Delete Courses
To delete a course:
- Find the course to delete by selecting the department it is in or entering the course title
- Click the Delete checkbox next to the course
- Click the Delete button
Manually Add Memos
- Search for the course where you want to add a memo
- Click the Edit icon on the course
- Click the Add Memo button
- Enter the memo information associated with the course
- Click Save
